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Medical Records

Managing patient health records, prescriptions, and transcripts electronically has drastically improved the efficiency of tracking patient care for healthcare providers.

We understand the importance of quality, accuracy, and consistency when converting patient records to electronic health records.

Our medical records scanning professionals have the capacity to index and scan any volume of medical records in a timely manner and at a reasonable price.

For your convenience, scanning can be done at your location or at a secure scanning bureau. Our medical record imaging process is HIPAA and HITECH compliant.].

How Medical Record Scanning Works

Setting up a medical records scanning project is a fast and simple process. Our professional local providers handle the hard and tedious parts of the process.

  1. Prepare documents to be scanned by placing documents and files into labeled boxes to be transported for scanning.

  2. Records are securely transported to a facility to begin the conversion process.

  3. Experts then scan and convert your documents to a digital format, ensuring accuracy every step of the way.

  4. Records are converted into desired formats and stored on an electronic health record system or document management system of your choosing.

  5. Physical files are either returned to the hospital, office or clinic, or sent to an offsite storage unit until the retention period expires.

  6. We will convert your patient records into digital images quickly, accurately and securely.
    These images may then be stored onto DVD’s, external drives, or on a secure server. Upon Request we will import your records into an Electronic Medical Records System (EMR) to further optimize your records system.

What Patient Information Should You Include for processing?

Here are some of the most important items to include:

  • Growth charts for pediatric patients

  • Key patient demographic data

  • Problem list

  • Historical procedures

  • Allergies

  • Immunizations

  • Referral sources and follow-up

  • Current medications

  • Medical device or implant information, including manufacturer, date, and serial number

  • Legal documents such as advanced directives and custodial agreements

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